Medical Insurance for New Hire Reporting in NetSuite 2025.2

Starting in NetSuite 2025.2, a valuable enhancement allows administrators to specify medical insurance information for new employees during the onboarding process. This feature streamlines new hire reporting by ensuring that critical insurance details are accurately captured and documented right from the start, improving the integrity of HR data for compliance and reporting purposes.

New Feature Overview

The addition of the Medical Insurance section on the employee record facilitates better management of medical insurance information. Here’s how to utilize this feature effectively:

1. Accessing the Employee Record:

   • Navigate to the Human Resources tab on the employee record.
   • Click the Medical Insurance tab to reveal the relevant controls.

2. Checkbox Options:
   The interface provides several checkboxes allowing you to specify the medical insurance status of the employee and their dependents:

   • Medical Insurance Availability: Select this box if the employee has access to medical insurance.
   • Medical Insurance Enrolled: Check this if the employee is actively enrolled in a medical insurance plan.
   • Dependent Medical Insurance Availability: Use this option to indicate if there are medical insurance options available for the employee's dependents.
   • Dependent Medical Insurance Enrolled: Mark this if any dependents of the employee are enrolled in medical insurance coverage.

Best Practices for Implementation

• Regular Data Updates: Ensure that medical insurance records are consistently updated, especially when an employee's status changes or during annual enrollment periods.
• Staff Training: Consider training HR staff on how to accurately fill out medical insurance details for new hires to avoid compliance issues.
• Reporting Utilization: Leverage reporting functions regularly to review medical insurance enrollment patterns, which can assist in planning and negotiation with insurance providers.

Who This Affects

This feature primarily impacts the following roles and modules within NetSuite:

• Human Resources Administrators: Responsible for maintaining employee records and ensuring compliance with insurance regulations.
• HR Managers: Overseeing employee benefits, ensuring proper communication, and data management regarding medical coverage.
• Payroll Specialists: Coordinating with HR regarding employee benefits and their financial implications.

Key Takeaways

• NetSuite 2025.2 introduces medical insurance data recording for new hires.
• New checkboxes streamline tracking of medical insurance for employees and their dependents.
• Proper updates and training are essential to maintain accuracy and compliance.
• Affects HR, Payroll, and management teams within organizations.