Replace Inactive or Deleted Products in NetSuite 2025.1

Starting in NetSuite 2025.1, users can now specify a replacement product for inactive or deleted items, enhancing inventory management efficiency. This new feature allows users to continue working with transactions that include inactive or deleted products by associating a valid replacement. As a result, the overall user experience is streamlined, reducing the need for users to initiate new configurations from scratch when changes occur in product status.

Key Features of the Replacement Product Functionality

• Transaction Continuity: Users can continue editing or viewing configurations from unfinished transactions, even when the original product is inactive or deleted.
• Simplified Workflows: This replacement mechanism simplifies workflows by allowing for seamless substitutions, which minimizes delays.
• Enhanced Visibility: Users can easily see and manage transactions involving replacement products, improving operational tracking.

How It Works

Once a product is set to inactive or deleted, administrators can assign a replacement product. Here's how:

1. Navigate to the Product Configuration: Go to the inventory module and locate the product you want to replace.
2. Assign a Replacement: In the product details page, find the option to select a replacement product. This selection ensures that any ongoing configurations that rely on the deleted product are updated seamlessly.
3. Save Changes: Once the replacement is designated, save the changes to ensure that all future transactions will reference the specified replacement product.

Real-World Applications

This new feature is particularly beneficial in scenarios where products become obsolete or are replaced without disrupting ongoing business processes. For instance:

• Seasonal Products: If a seasonal product is no longer available at the end of a season, administrators can quickly designate a similar product as a substitute, allowing customers to continue shopping without confusion.
• Discontinued Items: For products that are completely phased out, setting a replacement ensures an uninterrupted user experience, allowing sales teams to fulfil existing orders efficiently.

Who This Affects

• Administrators: Responsible for managing product records and replacements.
• Inventory Managers: Need to maintain accuracy in transactions and product configurations.
• Sales Teams: Benefit from uninterrupted sales processes and customer configurations.

Key Takeaways

• Introduced in NetSuite 2025.1, users can now replace inactive or deleted products.
• Enables transaction continuity and reduces workflow disruptions.
• Enhances operational efficiency by minimizing the need to start new configurations from scratch.
• Ideal for managing seasonal or discontinued items seamlessly.