Philippines RR09-2009 Audit Files in NetSuite 2026.1

TL;DR Opening

Starting in NetSuite 2026.1, the Tax Audit Files SuiteApp enables businesses in the Philippines to generate and export audit files according to the Bureau of Internal Revenue (BIR) standards set forth in Revenue Regulation 09-2009. This functionality is crucial for ensuring compliance with tax reporting requirements.

What's New

The introduction of the Philippines RR09-2009 Audit Files feature in NetSuite enhances tax compliance by allowing users to efficiently generate audit files containing essential financial data. The following key aspects define this feature:

• Data Formats: Audit files are exported in CSV format.
• Subsidiary Support: Generates audit files per subsidiary, or for a group of subsidiaries in OneWorld accounts.
• Comprehensive Data Breakdown: The audit files comprise various financial journals including General Ledger, Sales Journal, Purchase Journal, and more.

Available Audit Files

The audit files generated through this feature include:

• Philippines General Ledger
• Philippines General Journal
• Philippines Sales Journal
• Philippines Purchase Journal
• Philippines Cash Receipts Journal
• Philippines Cash Disbursement Journal
• Philippines Inventory Book

Important File Details

Each audit file consists of important headers that provide detailed transaction insights:

• Taxable Year: Year associated with the report period.
• Company Name & Address: Information about the business entity.
• TIN Numbers: Displays either VAT Registered TIN or Non-VAT Registered TIN.
• PTU/AC Control No.: Identifies the permit or acknowledgment number issued by BIR.
• Software Name: Indicates the version of Oracle NetSuite used.
• Extracted by: User ID of the individual generating the report.

Configuring the System

To correctly generate the Philippines RR09-2009 audit files, ensure the following configurations are in place:

1. Tax Audit Files SuiteApp: This SuiteApp must be installed and configured appropriately.
2. Subsidiary Records: Accurate information about your company's VAT registration must be recorded in the Philippines Invoicing subtab. If using OneWorld, navigate to Setup > Company > Classifications > Subsidiaries to edit the subsidiary record.
3. Generating Reports: Reports can be generated via Reports > Tax > Audit Files.

Note: Be aware that the Inventory Book data will show blank values if the Inventory feature is not enabled in your account.

Who This Affects

This feature is relevant for:

• Administrators: Responsible for configuration and setup.
• Accountants: Ensure compliance with local tax regulations.
• IT Managers: Oversee system updates and data integrity for audits.

Key Takeaways

• The Philippines RR09-2009 Audit Files feature is crucial for compliance with BIR regulations.
• Users can generate detailed audit files covering multiple financial aspects.
• Proper setup and accurate subsidiary data are essential for successful report generation.
• This feature supports organizations with OneWorld accounts by allowing file generation per subsidiary.
• All reports are exported in CSV format, facilitating easy handling and review for audits.