Roles and Permissions for LATAM File Builder in NetSuite 2026.1

TL;DR Opening

Starting in NetSuite 2026.1, the LATAM File Builder SuiteApp introduces specific roles and permissions required to access custom records, enhancing user management and ensuring compliance with regional business and legal requirements.

Overview of LATAM File Builder SuiteApp

The LATAM File Builder SuiteApp provides organizations operating in Latin America with the ability to create dynamic file layouts. These layouts are essential for generating and importing electronic data files that meet local business and legal standards, such as those for accounting reports and bank payment files.

Roles and Permissions Configuration

To effectively use the LATAM File Builder SuiteApp, specific roles must have the necessary permissions to access its custom records. By default, the Administrator role is granted full permissions to all relevant records. However, additional roles may also need various access levels depending on their interactions with the SuiteApp. Here’s a breakdown of the default permissions:

Default Administrator Permissions

Role	Category	Permission	Access Level
Administrator	Custom Record	File Layout	Full
Administrator	Custom Record	File Layout Clone Request	Full
Administrator	Custom Record	File Layout Parameter	Full
Administrator	Custom Record	File Processing Request	Full
Administrator	Custom Record	Data Source for File Layout Parameter	Full
Administrator	Custom Record	Feature for File Layout Parameter	Full
Administrator	Custom Record	File Processing Request Type	Full
Administrator	Custom Record	Temporary File for Section Source	Full
Administrator	Custom Record	Layout Section	Full
Administrator	Custom Record	Layout Section Clone Request	Full
Administrator	Custom Record	Related Section Source	Full
Administrator	Custom Record	Related Source Field	Full
Administrator	Custom Record	Section Source	Full
Administrator	Custom Record	Section Source Clone Request	Full
Administrator	Custom Record	Section Source Processing	Full
Administrator	Custom Record	Source Field	Full

Permissions for Other Roles

For roles tasked with generating or importing files, the following permissions should be granted:

Category	Permission	Access Level
Custom Record	Data Source for File Layout Parameter	Full
Custom Record	Feature for File Layout Parameter	Full
Custom Record	File Layout Parameter	Full
Custom Record	File Processing Request	Full
Custom Record	Section Source Processing	Full
Lists	Subsidiaries	View
Setup	Custom Fields	View
Setup	SuiteScript	Full
Setup	SuiteScript Scheduling	Full

Important Note: If any roles are required to clone file layout records, ensure to grant them the custom record entries permission under the Lists category with Full access.

Conclusion

By organizing roles and permissions effectively, organizations can ensure that their users have the right access to utilize the LATAM File Builder efficiently. This not only facilitates compliance with legal requirements but also improves operational workflows.

Who This Affects

This update primarily impacts the following roles in NetSuite:

Administrators: who configure permissions.
Developers: who may create custom scripts related to file processing.
Finance Teams: who generate or manage financial reporting and transactional data.

Key Takeaways

The LATAM File Builder in NetSuite 2026.1 requires specific roles and permissions for effective usage.
Administrators have full default permissions, ensuring they can manage file layouts and associated records.
Other roles will need tailored permissions based on their responsibilities in file generation and importing tasks.
Proper permission management fosters compliance with local regulations and enhances data integrity for electronic files.

Frequently Asked Questions (4)

What roles have default permissions to access all custom records in the LATAM File Builder SuiteApp?

By default, the Administrator role is granted full permissions to access all custom records related to the LATAM File Builder SuiteApp.

What specific permissions should be assigned to roles involved in generating or importing files using LATAM File Builder?

Roles involved in generating or importing files should be granted full access to the following categories: Data Source for File Layout Parameter, Feature for File Layout Parameter, File Layout Parameter, File Processing Request, and Section Source Processing, along with view access for Lists - Subsidiaries, and Setup - Custom Fields. They should also have full access to SuiteScript and SuiteScript Scheduling.

Do roles that need to clone file layout records require additional permissions?

Yes, roles that need to clone file layout records must be granted the custom record entries permission under the Lists category with Full access.

How does managing roles and permissions in the LATAM File Builder help compliance?

Proper management of roles and permissions ensures users have appropriate access, enabling compliance with local business and legal standards while maintaining data integrity for electronic files.