Shipment and Payment Method Mapping...

Mapping shipment and payment methods in NetSuite Connector is essential for tracking order fulfillment and payment processing. This allows businesses to accurately manage shipping methods and payment types from various marketplaces or shopping carts, enhancing operational efficiency.

How Do Shipment and Payment Method Mappings Work?

NetSuite Connector facilitates the mapping of shipment and payment methods from your eCommerce platforms to corresponding methods in NetSuite. By doing so, it ensures that:

Each order is correctly recorded with its shipping method and associated costs.
Payment methods are accurately reflected in the financial records of NetSuite.

What Are the Mapping Options?

NetSuite Connector provides several mapping options for shipment and payment methods:

Do Not Post: This is a default setting. If you add a new shipment or payment method from a marketplace, NetSuite Connector prompts you to map it before it can be used.
Not Mapped: Selecting this option means that the method won't be included in the NetSuite order, which drops any associated costs if it hasn’t been previously mapped.

How to Map Shipment Methods

You can map shipment methods using:

The Shipment Mappings Page: This page allows viewing and editing all shipment mappings.
Directly from the order when you are processing it.

Using the Shipment Mappings Page

On the Shipment Mappings page:

The left column displays shipment methods from your marketplace or third-party logistics provider (3PL).
The right column shows the corresponding NetSuite shipment methods.
You can specify a Default Shipment Method to Post When No Match Found, ensuring that a standard method is used for new shipments without matches.

How to Map Payment Methods

Similar to shipment mappings, you can map payment methods from your marketplace directly in NetSuite Connector:

The Payment Mappings Page: Here, the left column shows payment methods coming from the marketplace, while the right column displays the corresponding NetSuite payment methods.

Best Practices for Method Mapping

Regularly review and update mappings to accommodate new payment and shipping methods.
Ensure all methods in use are correctly mapped before processing orders to prevent dropped costs.
Document any new mappings for future reference and auditing purposes.

Who This Affects

Administrators: Responsible for configuring mappings in NetSuite Connector.
Developers: May need to modify mappings for custom integrations.
Accountants: Ensure financial transactions reflect accurate payment and shipping details.

Key Takeaways

Shipment and payment mappings are crucial for accurate order tracking in NetSuite.
Options for mapping include 'Do Not Post' and 'Not Mapped' for better control.
Mappings can be managed via dedicated pages for ease of use.

Source: This article is based on Oracle's official NetSuite documentation.

Frequently Asked Questions (4)

Do I have to map all shipment and payment methods before processing orders in NetSuite Connector?

Yes, shipment and payment methods need to be mapped to ensure correct recording in NetSuite. Without mapping, associated shipment costs and payment details will not be included in order processing.

Where can I see and edit existing shipment method mappings in NetSuite Connector?

You can view and edit existing shipment method mappings on the Shipment Mappings Page, which displays marketplace shipment methods alongside corresponding NetSuite shipment methods.

What happens if a shipment method from a marketplace is not mapped in NetSuite Connector?

If a shipment method is not mapped, it won't be included in the NetSuite order, and any associated shipping costs can be dropped unless you set a default shipment method to post when no match is found.

Are there any recommended practices for managing shipment and payment method mappings in NetSuite Connector?

Best practices include regularly reviewing and updating mappings to reflect new methods, ensuring all methods are mapped before order processing to avoid dropped costs, and documenting new mappings for future reference.

Shipment and Payment Method Mapping in NetSuite Connector