Download Form W-2 and W-2 C in NetSu...

Starting in NetSuite 2025.1, SuitePeople U.S. Payroll administrators gain the ability to download Form W-2 and W-2 C for employees. This enhancement simplifies payroll processes by allowing for a more streamlined approach to accessing crucial tax forms.

Key Features of W-2 and W-2 C Downloads

The new functionality provides two options for downloading these forms:

Password-Protected PDF: Ensure security by downloading the forms in a password-protected format.
Non-Password PDF: For easier access, download the forms without a password.

Important Considerations

The forms will be available for the financial year of 2024 and onwards. For any prior years, administrators will need to reach out to NetSuite Support for assistance.
When the 2024 forms are released, follow the existing procedures for accessing them from the secured folder, as notified by NetSuite Support.

Compliance Updates with 457(b) Contributions

Furthermore, in line with regulations outlined in Secure Act 2.0, SuitePeople U.S. Payroll 2025.1.14 now facilitates 457(b) catch-up and special contributions for employees aged 60 through 63. Administrators can assign the following payroll items to employee records:

Govt. EE 457(b)-Catch-Up-60
Govt. EE 457(b)-Catch-Up-61
Govt. EE 457(b)-Catch-Up-62
Govt. EE 457(b)-Catch-Up-63

These updates enhance the flexibility in managing employee benefits as they age, ensuring compliance with financial regulations.

Who This Affects

Administrators: Responsible for managing payroll and employee records.
Payroll Managers: Overseeing payroll compliance and reporting.
HR Professionals: Involved in the management of employee benefits and records.

Key Takeaways

New ability to download Form W-2 and W-2 C as PDFs in NetSuite 2025.1.
Supports downloads in both password-protected and non-password formats.
Forms available for the financial year 2024 and later.
Facilitates compliance with new regulations for 457(b) contributions for older employees.
Contact NetSuite Support for forms from previous financial years.

Frequently Asked Questions (4)

Does the ability to download W-2 and W-2 C forms apply to all NetSuite editions?

The ability to download W-2 and W-2 C forms is specifically available in NetSuite 2025.1 for SuitePeople U.S. Payroll administrators.

What permissions are required for an administrator to download these tax forms?

Payroll administrators under SuitePeople U.S. Payroll must have the appropriate permissions configured to access and download W-2 and W-2 C forms.

What happens if an employee needs W-2 forms from the financial year 2023 or earlier?

Administrators will need to reach out to NetSuite Support for assistance in accessing W-2 forms from financial years prior to 2024.

How does the downloading of W-2 forms interact with existing employee payroll records?

The new functionality for downloading W-2 forms does not affect existing payroll procedures; it simply adds an option for accessing these documents more securely and efficiently.

Download Form W-2 and W-2 C in NetSuite 2025.1