Intelligent Close Manager Dashboard Portlet for Enhanced Task

TL;DR: The Intelligent Close Manager Dashboard Portlet enhances task management during financial close processes by utilizing AI to collate and prioritize tasks and transaction amounts relevant to various business areas such as Accounts Receivable (A/R) and Accounts Payable (A/P).

What is the Intelligent Close Manager Dashboard Portlet?

The Intelligent Close Manager is a newly introduced dashboard portlet that leverages transaction data and AI-driven exception detection to offer a centralized view for managing financial close activities. This portlet consolidates crucial information such as outstanding tasks, transaction amounts, and key performance indicators (KPIs) for critical business functions like A/R, A/P, and accounting.

This functionality aids operational teams in managing closing activities effectively, thereby assisting in early identification of potential issues, prioritizing tasks, and supporting prompt period-end closing.

Key Features of the Intelligent Close Manager Portlet

After enabling the Intelligent Close Manager feature, the system automatically creates tasks based on transaction activity. Users do not have to go through setup or configuration to start utilizing this portlet.

From the Intelligent Close Manager portlet, users can:

• Filter data: Utilize the Period and Subsidiary filters to focus on tasks and KPIs specific to selected periods and subsidiaries.
• Monitor KPIs: Keep a close eye on metrics, such as the Largest Outstanding Task, number of Exceptions, Potential Variance, and changes in Net Income.
• Manage tasks by priority: Review task lists either in workflow order using the Default view or switch to AI Prioritized view, where tasks are ranked automatically based on transaction amounts, due dates, and overall business impact.
• Assign close tasks: Users can assign tasks to team members, establish due dates, track task status, and manage task records efficiently.
• Resolve tasks and exceptions: Gain insights into transaction amounts and take action on tasks and exceptions accordingly.
• Lock transaction types and periods: Directly lock transaction types such as A/R, A/P, Payroll, or accounting periods from within the dashboard.

To enable the feature, navigate to Setup > Company > Enable Features and check the Intelligent Close Manager box under the Accounting subtab.

Once enabled, the Intelligent Close Manager portlet will automatically be added to your Home page, making it readily accessible for all users involved in the financial closing process.

For further details on utilizing this portlet, refer to the instructions on Using the Intelligent Close Manager Dashboard Portlet.

Who This Affects

• Administrators: Need to enable the Intelligent Close Manager feature.
• Accountants: Benefit from enhanced visibility and tracking of tasks during the financial close process.
• Operational Teams: Gain a central hub to manage and prioritize tasks effectively.

Key Takeaways

• The Intelligent Close Manager Dashboard Portlet centralizes task management for financial closing activities using AI.
• Automatic task creation requires no additional setup, simplifying operations for users.
• Users can filter, monitor, and manage tasks along with KPIs to ensure a timely and efficient close.