PDF Templates Setup for Brazil in NetSuite 2026.1

TL;DR Opening

Starting in NetSuite 2026.1, the Brazil Certification Tax Authorities SuiteApp introduces predefined PDF templates for generating electronic invoices. These templates cater to outgoing invoices for goods, services using the NFS-e Nacional standard, and incoming invoices, streamlining tax compliance processes for Brazilian businesses.

What's New in PDF Templates Setup for Brazil

This update is crucial for businesses operating in Brazil, simplifying the management and generation of electronic invoices while ensuring compliance with the Brazilian tax authorities. The predefined templates cover:

• Outgoing electronic invoices for goods
• Outgoing electronic invoices for services using the NFS-e Nacional standard
• Incoming electronic invoices for goods

Setting Up PDF Templates

To effectively utilize these PDF templates, you need to configure them for the respective tax authority records. Here's a brief overview of how to set them up:

1. Outgoing Electronic Invoices for Goods

• Navigate to Setup > E-Document Certification > Tax Authority Certification Service.
• Locate the relevant tax authority certification service.
• Click View and then select the Operations subtab.
• For the send e-document and cancel operations, click Edit beside the operation type.
• In the PDF Template field, choose Electronic Invc. for Goods PDF Template.
• Click Save to apply the changes.

2. NFS-e Nacional Electronic Invoices for Services

• Follow the same initial steps mentioned above.
• This time, for the send e-document and cancel operations associated with the Secretaria de Finanças Nacional, select National Electronic Invoice for Services PDF Template and save.

3. Incoming Electronic Invoices for Goods

• Similar to the previous setups, access the appropriate certification service and configure the templates accordingly for incoming goods.

Customization Options

You can also customize these PDF templates to include additional information from the e-document certification request. To customize:

• Review the documentation on PDF Templates Customization for Brazil.

Company Logo Settings

By default, NetSuite uses the logo configured in the Subsidiary Logo (for Forms) field on the subsidiary record for these PDFs. If needed, you can override this and use the logo set in the Company Information page:

• The subsidiary logo should not exceed:
  • Height: 72 pixels
  • Width: 259 pixels

For using the company logo instead, ensure the subsidiary logo is left unset.

Who This Affects

• Administrators: Responsible for configuring PDF templates and ensuring compliance.
• Accountants: Utilize the generated invoices for accounting and tax reporting.
• Developers: May need to assist with template customization.

Key Takeaways

• Introduced in NetSuite 2026.1, PDF templates for Brazilian electronic invoices streamline compliance.
• Configuration and customization of templates are essential for accurate documentation.
• The subsidiary logo settings can be adjusted to match company branding.
• Familiarize with operations for outgoing and incoming invoices to ensure proper template usage.