Philippines RR09-2009 Audit Files for Tax Compliance in

The Tax Audit Files SuiteApp allows businesses operating in the Philippines to generate and export audit files in compliance with Revenue Regulation 09-2009 set by the Bureau of Internal Revenue (BIR). This regulation mandates that electronic records must be maintained, retained, and made available during audits, ensuring proper tax compliance.

Key Features of Tax Audit Files SuiteApp

Using the Tax Audit Files SuiteApp, you can produce audit files based on specific subsidiaries or groups of subsidiaries when utilizing a OneWorld account.

Data Exports

The Philippines RR09-2009 audit files include multiple data exports formatted as CSV files:

• Philippines General Ledger
• Philippines General Journal
• Philippines Sales Journal
• Philippines Purchase Journal
• Philippines Cash Receipts Journal
• Philippines Cash Disbursement Journal
• Philippines Inventory Book

Important Note: For the Inventory Book, if the Inventory feature is not enabled, the Amount column will not display values, and similarly, if the Multiple Units of Measure feature is not enabled, the Unit column will show blank values.

Audit Files Headers

The audit files generated will consist of several headers essential for tax reporting. Below is a table detailing these report headers:

VAT Registration TIN Management

The PH Seller Type field within your Subsidiary or Company record determines which registered TIN header will be displayed across most audit files. If you have the Southeast Asia (SEA) Localization SuiteApp, this information will be auto-populated in the Philippines Invoicing subtab. If not, you may have to manually input taxpayer registration details via the Philippines Invoicing subtab.

Manual Entry Steps:

1. Navigate to Setup > Company > Classifications > Subsidiaries and select the Edit link for the Philippine subsidiary if using a OneWorld account.
2. If not using OneWorld, go to Setup > Company > Company Information.
3. Click the Philippines Invoicing subtab and input the following:
   • PH Seller Type: Indicate if VAT Registered or Non-VAT Registered.
   • CAS Document Issued by BIR: Choose PTU or Acknowledgment Certificate.
   • PTU No.: Enter PTU number assigned by BIR.
   • PTU Date Issued: Date when PTU was issued.
   • AC Control No. (ACCN): Enter in the format AC_RDO_MMYYYY_XXXXXX, detailing Acknowledgment Certificate specifics.
   • ACCN Issue Date: Date of Acknowledgment Certificate issuance.

This setup is crucial as the VAT Registered setting dictates which registered TIN header appears in the Inventory Book. Ensure this is correctly configured to optimize compliance and reporting.

Conclusion

Utilizing the Tax Audit Files SuiteApp enables seamless generation of audit files necessary for meeting BIR's requirements under Revenue Regulation 09-2009, contributing to effective tax management and compliance for companies operating within the Philippines.

Source: This article is based on Oracle's official NetSuite documentation.

Key Takeaways

• Generate and export audit files for Philippine tax compliance with the Tax Audit Files SuiteApp.
• Supports multiple subsidiaries, useful for OneWorld accounts.
• Audit files include essential financial reports in CSV format for BIR compliance.
• Accurate configuration of TIN headers is critical for proper record maintenance.
• User-friendly setup and manual entry routes available for taxpayer details.