W-2 Form Download for Employees in NetSuite 2025.1

Starting in NetSuite 2025.1, SuitePeople U.S. Payroll employees gain the ability to download their Form W-2 and Form W-2 C directly from the Employee Center. This enhancement aims to simplify the process of accessing important tax documents while maintaining a focus on security. The W-2 forms can be downloaded as both password-protected PDF documents and unprotected PDFs, giving employees flexibility in how they choose to access their information.

How to Access the W-2 Forms

Employees must navigate to the Employee Center, where they can find the option to download their W-2 forms. Here’s a step-by-step guide for accessing these forms:

Log in to the Employee Center
Use your credentials to access the Employee Center.
Navigate to Payroll Section
Locate the Payroll menu or section in the interface.
Select W-2 Forms
Click on the link to view your W-2 forms.
Choose Format
Select whether you want to download a password-protected PDF or an unprotected version.
Download the Document
Follow the prompts to download your form securely.

Best Practices for Employees

Check Permissions: Ensure that you have appropriate permissions to access the Employee Center and the necessary tax forms.
Secure Your Information: If downloading the password-protected PDF, safeguard your password to maintain the confidentiality of your tax information.
Regular Updates: Be sure to check for any updates or changes related to payroll documents, especially around the tax season.

Who This Affects

This feature impacts the following roles and modules:

Employees using SuitePeople for U.S. Payroll
HR Administrators managing employee payroll information
Payroll Managers overseeing the distribution of tax forms

Key Takeaways

Employees can now download W-2 forms directly from the Employee Center in NetSuite 2025.1.
The feature supports both password-protected and unprotected PDF formats.
This enhancement improves employee access to important tax documents in a secure manner.