Enable Translations for External Roles in NetSuite 2025.2

Starting in NetSuite 2025.2, the functionality for enabling translations through Text Enhance has been advanced, allowing for more granular control over access to translation features based on user roles. Here's a breakdown of the new settings introduced with this release.

Key Features

• Default Enablement: Text Enhance Translation is enabled by default for all customers utilizing Text Enhance, streamlining the translation process out-of-the-box.
• User Role Control:
  • The new setting for Enable Translations for External Roles lets administrators dictate whether users assigned to external roles can utilize Text Enhance Translations.
  • Security Note: This setting is disabled by default, ensuring only internal users have access unless explicitly allowed.
• Language Selection: Administrators can customize which languages appear in the Translate to menu through the Translation Languages setting, allowing more precise management of translation capabilities.

Best Practices

• Assess Role Needs: Before enabling external role access to Text Enhance Translations, evaluate the necessity based on the workflow requirements and the sensitivity of the data being translated.
• Regularly Review Languages: Regularly update the selected translation languages to align with your business needs, as markets and customer bases evolve.

Who This Affects

• Administrators: Responsible for configuring translation settings and ensuring appropriate access permissions.
• Developers: May need to adjust integration points with text enhance features as roles change.
• External Users: If enabled, they will gain additional access to translation tools, impacting how they interact with the system.

Key Takeaways

• New Control Setting: Administrators can now manage which external roles can access translation features.
• Enhanced Security: The default setting restricts external role usage to enhance overall system security.
• Language Management: Provides flexibility in managing languages for translations, improving user experience and relevance.